PROJECT ASSISTANT
Start Date: April 04, 2022
Position Type: Fixed Term (April – November 2022)

ABOUT THE AFRICA WOMEN IN MEDIA (AWiM)

African Women in the Media (AWiM) is a network for African women working in media industries anywhere globally. We aim to impact positively the way media functions in relation to women, and our vision is that one day women of African heritage will have equal access to representation in media industries. More information on the organisation can be found at https://africanwomeninmedia.com/.

ABOUT ROLE

We are looking for an experienced, proactive project assistant to work collaboratively with our team on specific short- and long-term projects. In this role, you will oversee tasks delegated to you by the project lead and ensure that the project moves forward on time. You will need to be highly organised, adaptable, and prioritise tasks while working independently. The ability to motivate yourself and keep on task positively and encouragingly is also a must-have skill in this position.

PRIMARY DUTIES OR RESPONSIBILITIES

• Work collaboratively with the project manager and team to maximise productivity
• Collaborate with the whole project team, contributing to the entire project lifecycle
• Organize and monitor schedules and see that deadlines are met
• Coordinate efforts within the team and with outside consultants efficiently
• Report updates verbally and in written form to management
• Monitor budget and help ensure resources are used efficiently
• Help discern requirements and assign tasks to team members
• Complete any necessary administrative tasks, such as research and email
• Demonstrate commitment to clients’ needs and confidentiality continuously
• To create, maintain, update and monitor manual and computerised information systems and support the teams as required.
• To research, analyse and present data from databases and information systems in a user-friendly format to the team.
• Support colleagues in the production and distribution of publicity materials.
• To carry out any other duties within the scope, spirit and purpose of the job as requested by management.

REQUIREMENTS AND QUALIFICATIONS

• Bachelor’s degree in a relevant field required
• Additional certifications that exemplify a desire for continued education preferred
• Minimum of 1 year’s relevant work experience
• Exceptional communication and interpersonal skills
• Keen attention to detail and an aptitude for problem-solving
• Able to proactively address potential issues
• Excellent computer skills, including experience with Microsoft Office Suite
• Significant hands-on experience with industry-specific software
• Collaborative working style and team-player attitude
• Positive and encouraging personality
• Able to work independently with little supervision
• Highly motivated with a strong work ethic
• Reliable, trustworthy, and committed to the team’s success
• Outstanding organisational skills and ability to prioritise tasks
• Able to thrive in a high-volume, deadline-driven work environment
• Familiarities with current technologies, like desktop sharing, cloud services and VoIP

COMPETENCIES

• Innovation – Develop new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of AWiM’s performance and meeting objectives and results.
• Accountability – Hold self and others accountable for all work activities, research and personal actions and decisions; follow through on commitments and focus on those activities that have the most significant impact on meeting measurable high-quality results for AWiM’s success. Exercise ethical practices, respectful words and behaviours, and equitable treatment of others in all activities.
• Service Excellence – Knowledge of and ability to put into action customer service concepts, processes and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
• Effective Communication (Oral and Written) – Understand effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, straightforward language appropriate to the audience; and receive,
  and accurately interpret ideas, information, and needs through the application of appropriate communication behaviours.
• Strategic Thinking: Apply organisational knowledge to identify and maintain focus on key success factors for AWiM while recognising, anticipating and resolving organisational challenges. Ability to develop organisation- and industry-specific
  expertise and apply sound decision-making processes to reach productive resolutions that translate strategy into actionable business plans.

WORKING CONDITIONS

• Ability to travel locally and internationally estimated 10% of the time
• Position is home-based

BENEFITS TO THE ROLE

• This is an opportunity to learn and grow your community engagement skills in an upcoming respected brand that is AWiM.
• A chance to network with leaders across various disciplines who come to events as speakers, sponsors or delegates
• Opportunity to work remotely.
• Enrich your knowledge on media issues, particularly related to women in the industry.
• Build meaningful relationships with people who could potentially become your mentor and employers.
• Remain close to industry, developing and influencing high-level contacts

ADDITIONAL INFORMATION

Candidates who meet the above requirements should send their a) CV b) cover letter, articulating how you meet the job requirement to dele@africanwomeninmedia.com (Use the subject line ‘Project Assistant’) no later than March 18, 2022. The interview date will be March 28, 2022.

Please note that we will close applications earlier than the specified date if we recruit a suitable candidate before the closing date. We treat all applications for employment on their merits. We do not take into consideration any factors that are not relevant to the job such as disability, race, age, religion, gender, gender reassignment or sexual orientation.

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